Chapter 1 - Organisational Foundation, Governance & Compliance
1. Organisational Need & Local Community Challenge
Identifies why the organisation wants volunteers and which real community or organisational need the ESC project addresses.
Chapter 1 - Organisational Foundation, Governance & Compliance
This chapter checks whether the organisation is ready before it starts designing or recruiting. It answers: Do we have the structure, people, rules and responsibilities to run ESC safely and legally?
This chapter checks whether the organisation is ready before it starts designing, promoting or hosting an ESC project. It focuses on five foundations: the real need behind the project, internal responsibility, legal safety, programme understanding and Quality Label readiness. The aim is to make sure that the organisation is not only “eligible” to host ESC activities, but actually prepared to offer a safe, meaningful, inclusive and well-supported volunteering experience.
Chapter 1 - Organisational Foundation, Governance & Compliance
2. Internal Governance & Team Roles
Defines who is responsible for ESC, who makes decisions, who manages volunteers, who supervises tasks, who mentors, who handles finances, who communicates with partners, and who is backup if staff change.
Chapter 1 - Organisational Foundation, Governance & Compliance
3. Legal, Ethical & Compliance Setup
Covers GDPR, consent, data protection, image permissions, child protection, safeguarding, insurance documentation, document retention and access rights.
Chapter 1 - Organisational Foundation, Governance & Compliance
4. Programme Information & ESC Rules
Covers ESC rules, activity types, eligibility, roles, Quality Label, support measures, insurance, Youthpass, training cycle and reporting obligations.
Chapter 1 - Organisational Foundation, Governance & Compliance
5. Quality Label & Organisational Readiness
Checks whether the organisation can provide high-quality activities, support, learning, safety, inclusion, continuity and partner cooperation.