Chapter 1 - Organisational Foundation, Governance & Compliance
1. Organisational Need & Local Community Challenge
Identifies why the organisation wants volunteers and which real community or organisational need the ESC project addresses.
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Chapter 1 - Organisational Foundation, Governance & Compliance
2. Internal Governance & Team Roles
Defines who is responsible for ESC, who makes decisions, who manages volunteers, who supervises tasks, who mentors, who handles finances, who communicates with partners, and who is backup if staff change.
Chapter 1 - Organisational Foundation, Governance & Compliance
3. Legal, Ethical & Compliance Setup
Covers GDPR, consent, data protection, image permissions, child protection, safeguarding, insurance documentation, document retention and access rights.
Chapter 1 - Organisational Foundation, Governance & Compliance
4. Programme Information & ESC Rules
Covers ESC rules, activity types, eligibility, roles, Quality Label, support measures, insurance, Youthpass, training cycle and reporting obligations.
Chapter 1 - Organisational Foundation, Governance & Compliance
5. Quality Label & Organisational Readiness
Checks whether the organisation can provide high-quality activities, support, learning, safety, inclusion, continuity and partner cooperation.
Chapter 2 - Ecosystem, Partnerships & Strategic Project Design
6. Partnerships & Local Ecosystem
Maps local schools, municipalities, NGOs, youth centres, community groups, support organisations and international partners.
Chapter 2 - Ecosystem, Partnerships & Strategic Project Design
7. Partnership Management & Role Agreements
Defines roles, expectations, communication routines, conflict handling, written agreements, partner responsibilities and escalation routes.
Chapter 2 - Ecosystem, Partnerships & Strategic Project Design
8. Grant Application / Lead Organisation Model
Clarifies whether the organisation applies directly or works under a lead organisation, and defines responsibilities for grant management, reporting and project coordination.
Chapter 2 - Ecosystem, Partnerships & Strategic Project Design
9. Project Design & Volunteer Role Building
Builds the concrete project logic: aims, activities, volunteer roles, task boundaries, learning opportunities, community impact and added value.